PromptFormr
AI & Automation Consulting — Transforming Unstructured Data Into Actionable Workflows
Unlock the Power of Your Unstructured Data
Convert emails, documents, images, and free-text into clean, validated, and actionable data.
Our AI-driven workflows integrate securely at scale to transform how your teams work.
What we have automated
✉️ Email Classification & Routing
Auto-label, prioritize, and route incoming emails by topic, intent, and urgency to shared folders, CRMs, and ticketing systems.
👥 Accounting & Receipts
Track expenses and create journal entries from emailed PDF receipts and invoices.
⚙️ Data Standardization
Turn free-text documents and forms into structured, machine-readable data—ready for your workflows and systems.
How we work
Scope & Discover
Identify the real business problem (e.g., inbox overload, SLA misses), uncover bottlenecks, and find the most relevant data sources.
Ingest & Secure
Handle emails, attachments, text, images, audio, and PDFs with built-in PII detection and masking to protect sensitive information.
Extract & Normalize
Use LLMs and NLP to identify topics, intents, entities (customers, amounts, dates), and map them into structured formats.
Validate & Deliver
Generate machine-readable JSON/CSV with confidence scores, validation checks, and audit trails.
Integrate & Automate
Deploy AI-powered workflows directly into Gmail/Outlook/IMAP, CRMs, helpdesks, and accounting systems.
Monitor & Observe
Dashboards, alerting, and logging to track performance, detect anomalies, and ensure reliability over time.
Sample projects (anonymized)
Email — Classification & organization
- Classified inbound emails by topic (billing, support, sales) and urgency; auto-labeled and routed to shared mailboxes.
- Extracted key fields (customer, amount, due date) from attachments; synced structured data to accounting and CRM.
- Summarized long threads and created tasks in project management tools.
Invoices & receipts — Automated processing from email
- Processed emailed receipts/invoices, extracting amounts, dates, vendors, and GL hints for faster bookkeeping.
Sports cards — Transaction tracking & valuation
- Ingested user uploaded photos of cards that were transacted
- Parsed set/player/grade/serial-number from titles; matched grading slabs
- Computed COGS, realized vs. unrealized gains, and inventory by player/set/grade; pushed summaries to Google Sheets and bookkeeping.
Why us
- Proven Expertise: 8+ years designing and building data automation workflows across industries with big data at scale.
- Private & Secure: Support for on-premises or private cloud deployments to meet strict data privacy requirements.
- Use-Case Focused: Customizable AI workflows built to integrate seamlessly into your existing systems and specific business needs.
Ready to turn messy information into structured, actionable data?